Meeting Planner

  • Confidential
  • New York, NY, USA
  • Aug 07, 2019
Full time Other

Job Description

Communication Partners Group is currently seeking a dynamic and entrepreneurial individual to join our New York based team as a Meeting Planner. The ideal candidate should possess a strong planning background with excellent organizational, communication and problem-solving skills. He/she will have a proven effectiveness in working with diverse participant groups, partnering with cross-departmental teams to complete detailed assignments in the successful planning and implementation of meetings and events for our clients. This position offers an opportunity to interact with a wide variety of stakeholders while managing multiple projects simultaneously. Who will be successful at this role? The individual with the ability to multi-task, manage program deadlines and plans multiple meeting programs including but not limited to Speaker Training Meetings, Domestic and International Advisory Boards, Symposia, Other Pharmaceutical Event Management, Conferences; Duties and Responsibilities Oversee management of overall project timeline and establish professional relationship with clients to gain clear understanding of client needs and expectations;Ownership and accountability for the successful completion of the various meeting types and sizes assigned from beginning to end e.g. source, contract and negotiate hotels and vendors, manage (tracking/reporting) budget for each meeting, select food & beverage, arrange audio visual, communicate changes at each phase of the planning process;Coordinate transportation arrangements for all participants in the most cost-effective and efficient manner inclusive of air travel and between airports and venue;Liaise with clients (pharmaceuticals) and cross-departments to facilitate the creative direction and fulfillment of meetings related to communication materials;Travel on-site and manage relationships with vendors, hotel staff, and other partners to ensure delivery to meet client requirements;Ensure program compliance with company and client processes;Database management must keep an accurate account and update of project status throughout every stage of the lifecycle;Develop on-line registration sites in Cvent;Project financial reconciliation conduct post-event evaluations, reporting, audits to ensure client's billing invoice is 100% accurate. Key Competencies Knowledge and experience working with pharmaceuticals and understanding of industry-related compliance and regulations preferred;Excellent interpersonal skills, with the ability to effectively communicate with and relate to all levels both internally and outside the company;Detail oriented with keen follow-through and sense of urgency. Must exhibit a high degree of ownership and ability to meet deadlines;Ability to work well under pressure, stay positive and be a team-player; Tech savvy with ability to manage database (access); Qualifications: Minimum of 2 years' Pharmaceutical meeting/program management experience;Minimum of 2 years' experience in dedicated client management, outside vendors, sourcing and negotiating contract services etc.;Prior operations experience in hospitality/travel industry or equivalent a plus;This position requires domestic/international travel with some weekends To apply please send your resume and cover letter to Communication Partners Group offers competitive salary, excellent benefits, vacation, personal days, sick day, holidays, 401(k) with employer match etc. Category: Hospitality & Tourism , Keywords: Meeting and Convention Planner