University of California System
La Jolla, California
Payroll Title: ADMIN OFCR 2 CX Department: HOUSING/DINING/HOSPITALITY Hiring Pay Scale $30.45 - $38.61/Hour Worksite: Campus Appointment Type: Career Appointment Percent: 100% Union: CX Contract Total Openings: 1 Work Schedule: Days, 8 hrs/day, See additional comments Personnel & Onboarding Specialist Filing Deadline: Sun 4/28/2024 Apply Now UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. This is a UC San Diego Internal Recruitment open to UC San Diego Career Employees Only UCSD Layoff from Career Appointment: Apply by 04/23/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 04/28/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. Hybrid work schedule: Monday - Friday 7am - 3:30pm or 8am - 4:30pm subject to change due to operational need. 2 days onsite and 3 days remote. DEPARTMENT OVERVIEW UC San Diego Housing, Dining and Hospitality provides housing and dining services for approximately 19,000 undergraduate and graduate students and their families in more than 400 buildings, covering nearly 10 million square feet. Consisting of eight divisions, HDH has more than 1,000 career employees, 1,200 to 1,300 student employees, and an annual operating budget greater than $250 million. HDH is a self-supporting department that operates without any federal, state or campus funding. The department receives nearly 90% of its funding from housing and dining services. It also secures revenue from conference and catering services. The goal is to break even. HDH is in the midst of implementing an aggressive building plan that will added 10,000 new beds in the next 10 years and will almost double our square footage by 2032. Housing, Dining and Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As Housing, Dining and Hospitality we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego's Office for Equity, Diversity, and Inclusion strategic goals, Housing, Dining and Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division. POSITION DESCRIPTION Under the direction of the HRIS Manager, independently coordinate the onboarding process to ensure the seamless integration of new hires into HDH. Lead and manage the complex workflow associated with onboarding, overseeing operational aspects from entry into the HRIS system to I-9 compliance. Collaborate with stakeholders to ensure timely completion of required steps and adherence to applicable policies, laws and regulations. Additionally, assist with coordinating student job postings by working closely with managers to gather necessary information and ensure postings meet compliance standards. Provide guidance and training to HDH Personnel & Timekeeping Coordinators and student employees on onboarding procedures, personnel actions, and general timekeeping. Assist with submission and approval of HRIS system entries and transactions. Delegate tasks as necessary and follow up to ensure accurate execution. Continuously review and refine processes, seeking opportunities to streamline workflows and enhance efficiency. Collaborate closely with other areas of HDH HR as well as department and campus partners to maintain smooth workflow of business operations. Exercise leadership related to personnel actions and onboarding matters as well as delegation of tasks related to special projects. Apply professional concepts to address ongoing administrative and operational issues, resolving problems of moderate scope. Conduct research and analysis for special projects, processes, budgets, and procedures. This includes setting priorities, providing work direction, and handling several tasks at once while maintaining professionalism and strict confidentiality standards. Will use a variety of computer applications to include, but not limited to, UCPath, Handshake, I-9 Tracker, Kuali, HRSD, Microsoft Suite (Word, Access, Excel, Outlook, PowerPoint, and Publisher), UKG, Ecotime, and SharePoint. QUALIFICATIONS Knowledge of personnel and payroll procedures. Experience in payroll and timekeeping process. Experience establishing, organizing and maintaining organized filing systems for payroll reports, personnel files, correspondence and other related management files. Knowledge of common organization-specific computer application program including Microsoft Word, Excel and Outlook. Ability to read and interpret computer manuals. Solid organizational skills and ability to multi-task with demanding timeframes. Proven organization skills including skills to set priorities and organize assignments and workload to meet established deadlines. Demonstrated ability to work efficiently in a busy, customer service oriented office with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines. Strong communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Skill to communicate information clearly and effectively in person and on the phone with a variety of people including staff and students. Ability to use discretion and maintain confidentiality. Excellent interpersonal skills including tact, confidentiality, diplomacy, and flexibility to work diplomatically and effectively with a diverse public clientele. Proven ability to work independently and make independent judgments with a minimum of instruction and supervision. Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to exercise good judgment for problem solving and ability to anticipate problems. Demonstrated ability to independently understand, analyze, and interpret written material. SPECIAL CONDITIONS Job offer is contingent upon satisfactory clearance based on Background Check results. Occasional overtime may be required to meet deadlines. If driving a university vehicle, must have current CA Driver license, maintain good driving record and participate in the DMV pull program. CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. Pay Transparency Act Annual Full Pay Range: $63,580 - $98,282 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $30.45 - $47.07 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Apply Now If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: For the University of California's Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Payroll Title: ADMIN OFCR 2 CX Department: HOUSING/DINING/HOSPITALITY Hiring Pay Scale $30.45 - $38.61/Hour Worksite: Campus Appointment Type: Career Appointment Percent: 100% Union: CX Contract Total Openings: 1 Work Schedule: Days, 8 hrs/day, See additional comments Personnel & Onboarding Specialist Filing Deadline: Sun 4/28/2024 Apply Now UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. This is a UC San Diego Internal Recruitment open to UC San Diego Career Employees Only UCSD Layoff from Career Appointment: Apply by 04/23/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 04/28/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. Hybrid work schedule: Monday - Friday 7am - 3:30pm or 8am - 4:30pm subject to change due to operational need. 2 days onsite and 3 days remote. DEPARTMENT OVERVIEW UC San Diego Housing, Dining and Hospitality provides housing and dining services for approximately 19,000 undergraduate and graduate students and their families in more than 400 buildings, covering nearly 10 million square feet. Consisting of eight divisions, HDH has more than 1,000 career employees, 1,200 to 1,300 student employees, and an annual operating budget greater than $250 million. HDH is a self-supporting department that operates without any federal, state or campus funding. The department receives nearly 90% of its funding from housing and dining services. It also secures revenue from conference and catering services. The goal is to break even. HDH is in the midst of implementing an aggressive building plan that will added 10,000 new beds in the next 10 years and will almost double our square footage by 2032. Housing, Dining and Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As Housing, Dining and Hospitality we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego's Office for Equity, Diversity, and Inclusion strategic goals, Housing, Dining and Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division. POSITION DESCRIPTION Under the direction of the HRIS Manager, independently coordinate the onboarding process to ensure the seamless integration of new hires into HDH. Lead and manage the complex workflow associated with onboarding, overseeing operational aspects from entry into the HRIS system to I-9 compliance. Collaborate with stakeholders to ensure timely completion of required steps and adherence to applicable policies, laws and regulations. Additionally, assist with coordinating student job postings by working closely with managers to gather necessary information and ensure postings meet compliance standards. Provide guidance and training to HDH Personnel & Timekeeping Coordinators and student employees on onboarding procedures, personnel actions, and general timekeeping. Assist with submission and approval of HRIS system entries and transactions. Delegate tasks as necessary and follow up to ensure accurate execution. Continuously review and refine processes, seeking opportunities to streamline workflows and enhance efficiency. Collaborate closely with other areas of HDH HR as well as department and campus partners to maintain smooth workflow of business operations. Exercise leadership related to personnel actions and onboarding matters as well as delegation of tasks related to special projects. Apply professional concepts to address ongoing administrative and operational issues, resolving problems of moderate scope. Conduct research and analysis for special projects, processes, budgets, and procedures. This includes setting priorities, providing work direction, and handling several tasks at once while maintaining professionalism and strict confidentiality standards. Will use a variety of computer applications to include, but not limited to, UCPath, Handshake, I-9 Tracker, Kuali, HRSD, Microsoft Suite (Word, Access, Excel, Outlook, PowerPoint, and Publisher), UKG, Ecotime, and SharePoint. QUALIFICATIONS Knowledge of personnel and payroll procedures. Experience in payroll and timekeeping process. Experience establishing, organizing and maintaining organized filing systems for payroll reports, personnel files, correspondence and other related management files. Knowledge of common organization-specific computer application program including Microsoft Word, Excel and Outlook. Ability to read and interpret computer manuals. Solid organizational skills and ability to multi-task with demanding timeframes. Proven organization skills including skills to set priorities and organize assignments and workload to meet established deadlines. Demonstrated ability to work efficiently in a busy, customer service oriented office with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines. Strong communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Skill to communicate information clearly and effectively in person and on the phone with a variety of people including staff and students. Ability to use discretion and maintain confidentiality. Excellent interpersonal skills including tact, confidentiality, diplomacy, and flexibility to work diplomatically and effectively with a diverse public clientele. Proven ability to work independently and make independent judgments with a minimum of instruction and supervision. Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to exercise good judgment for problem solving and ability to anticipate problems. Demonstrated ability to independently understand, analyze, and interpret written material. SPECIAL CONDITIONS Job offer is contingent upon satisfactory clearance based on Background Check results. Occasional overtime may be required to meet deadlines. If driving a university vehicle, must have current CA Driver license, maintain good driving record and participate in the DMV pull program. CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. Pay Transparency Act Annual Full Pay Range: $63,580 - $98,282 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $30.45 - $47.07 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Apply Now If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: For the University of California's Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
United Way of Massachusetts Bay
Lynn, Massachusetts
United Way AmeriCorps Fellow Begin Your Career in Education & Youth Development Today! Apply for the Team Contact Fatima Jallow, Program Specialist, for more information at About United Way of Massachusetts Bay & Merrimack Valley: Together with thousands of volunteers, supporters, and advocates, we are building stronger neighborhoods by finding solutions, supporting programs, and fighting for the financial stability and educational success of every person in our community. About AmeriCorps and the United Way AmeriCorps Program: AmeriCorps, a federal agency, brings people together to tackle the country's most pressing challenges, through national service and volunteering. AmeriCorps Fellows serve with organizations dedicated to the improvement of communities. AmeriCorps helps make service to others a cornerstone of our national culture. The United Way AmeriCorps Program is an innovative education program focused on providing additional social-emotional learning (SEL) and academic support to multilingual students enrolled in grades K-12 in the communities of Lynn, Salem, and Gloucester, MA. United Way Fellows are placed at either a public school or nonprofit host site to serve alongside full-time staff to ensure multilingual learner students experience a sense of belonging and have opportunities to further develop their SEL skills like self-awareness, self-management, social awareness, relationship building, and responsible decision making, in both one-to-one and small group settings. Full-Time United Way AmeriCorps Fellows complete 1,700 hours of service from their start date in September 2024 to the end of their service term in July 2025 . Please Note: Fellows may extend their service for an additional full-time term of service from September 2025 to July 2026 based on performance during their first year of service. United Way AmeriCorps Fellow Key Responsibilities: Develop and support in-school or out-of-school-time programming for elementary, middle, or high school multilingual learner students by integrating positive social-emotional learning (SEL) practices in either 1:1 or small group settings Create meaningful relationships with both students and site staff Contribute to a positive school climate that celebrates diversity and cultivates a sense of belonging Collaborate with other site staff on special projects or initiatives as the individual site needs come up Essential Functions All UWMB AmeriCorps Fellows are expected to: Provide SEL support to a focus list of 20+ ML students at a host site Support educators/nonprofit staff in implementing site-wide initiatives that focus on SEL and benefit ML students Satisfactorily complete all projects assigned by the host site that benefits ML students Attend all United Way AmeriCorps training, learning sessions, and supervisory sessions Complete the required number of service and training hours as indicated by the United Way AmeriCorps position description (1700 hours) Complete all required AmeriCorps documentation including submitted bi-weekly Salesforce data trackers and Paylocity time sheets on time United Way AmeriCorps Public School Host Site Placements : Lynn Public Schools (Middle & High School) Salem Public Schools (Elementary, Middle, & High School) Gloucester Public Schools (Elementary, Middle, & High School) United Way AmeriCorps Nonprofit Host Site Placements : LEAP For Education Salem and Lynn, MA New American Center, Lynn, MA Gregg Neighborhood House, Lynn, MA RAW Art Works Ask in your interview for the most current list of non-profit host site partners. Required Qualifications: Must be a US Citizen or Permanent US Resident High School Diploma or GED or higher Over the age of 17 as of September 1st, 2024 Preferred Qualifications: Experience with and/or commitment to youth development Interest in public schools and their development Passion for working at a public school Ability to work independently and as part of a team Desire to work with diverse people, organizations, and communities Commitment to service Invested in serving in a local North Shore community Positive attitude, solutions-oriented, and adaptability National Service Requirements: Complete a minimum of 1,700 hours of documented service over the course of one year, as well as the full-term of service (September 2024 - July 2025) Attend all UW AmeriCorps team-wide training and learning sessions Complete all required AmeriCorps documentation and reporting United Way AmeriCorps Full-Time Fellow Benefits: Cost of Living Benefits $28,000 taxable living allowance paid in bi-weekly installments during the term of service ( Amount is adjusted if Fellow has a later start date than 9/6/2024) SNAP Benefit Eligibility Optional Childcare Benefits Education Benefits $7,395.00 taxable Segal Education Award upon completion of the full-time service term Education Loan Forbearance 25% Discount on Undergraduate and Graduate Classes in Partnership with Northeastern University Professional Development Benefits Justice, Equity, Diversity, and Inclusion Practices (JEDI) Youth Development including Proactive Behavior Management Support the academic needs of Multilingual Learners Social-Emotional Learning (SEL) Trauma-Informed Care Data Collection and Analysis Resume and Cover Letter Writing Health & Wellness Benefits Mental Health and Counseling Services Optional Cigna Health, Dental, and Vision Insurance Free YMCA Membership Additional Benefits Access to the United Way network of nonprofit partners during and after service Microsoft Office 1 Year Subscription United Way Clothing United Way AmeriCorps Fellow Timeline: Application Deadline: August 2nd, 2024 Applicants will be notified on a rolling basis as applications are reviewed by UW Program Staff Program Start and End Dates: September 3rd, 2024, to July 25th, 2025 Program Orientation Dates: September 3rd, 2024, to September 13th, 2024 United Way of Massachusetts Bay is committed to fostering a work environment characterized by dignity and respect. Our workforce is diverse and is reflective of our community. We wish to celebrate our diversity and create an environment in which everyone's skills and talents are best utilized to help us achieve our goals. Discrimination, of any kind, is not consistent with our mission and values, and will not be tolerated. United Way is committed to the inclusion of people with disabilities as members and provides reasonable accommodations for the application process, interviews, and service upon request Please Note: Position is available pending confirmation of Federal funding. Job Posted by ApplicantPro
United Way AmeriCorps Fellow Begin Your Career in Education & Youth Development Today! Apply for the Team Contact Fatima Jallow, Program Specialist, for more information at About United Way of Massachusetts Bay & Merrimack Valley: Together with thousands of volunteers, supporters, and advocates, we are building stronger neighborhoods by finding solutions, supporting programs, and fighting for the financial stability and educational success of every person in our community. About AmeriCorps and the United Way AmeriCorps Program: AmeriCorps, a federal agency, brings people together to tackle the country's most pressing challenges, through national service and volunteering. AmeriCorps Fellows serve with organizations dedicated to the improvement of communities. AmeriCorps helps make service to others a cornerstone of our national culture. The United Way AmeriCorps Program is an innovative education program focused on providing additional social-emotional learning (SEL) and academic support to multilingual students enrolled in grades K-12 in the communities of Lynn, Salem, and Gloucester, MA. United Way Fellows are placed at either a public school or nonprofit host site to serve alongside full-time staff to ensure multilingual learner students experience a sense of belonging and have opportunities to further develop their SEL skills like self-awareness, self-management, social awareness, relationship building, and responsible decision making, in both one-to-one and small group settings. Full-Time United Way AmeriCorps Fellows complete 1,700 hours of service from their start date in September 2024 to the end of their service term in July 2025 . Please Note: Fellows may extend their service for an additional full-time term of service from September 2025 to July 2026 based on performance during their first year of service. United Way AmeriCorps Fellow Key Responsibilities: Develop and support in-school or out-of-school-time programming for elementary, middle, or high school multilingual learner students by integrating positive social-emotional learning (SEL) practices in either 1:1 or small group settings Create meaningful relationships with both students and site staff Contribute to a positive school climate that celebrates diversity and cultivates a sense of belonging Collaborate with other site staff on special projects or initiatives as the individual site needs come up Essential Functions All UWMB AmeriCorps Fellows are expected to: Provide SEL support to a focus list of 20+ ML students at a host site Support educators/nonprofit staff in implementing site-wide initiatives that focus on SEL and benefit ML students Satisfactorily complete all projects assigned by the host site that benefits ML students Attend all United Way AmeriCorps training, learning sessions, and supervisory sessions Complete the required number of service and training hours as indicated by the United Way AmeriCorps position description (1700 hours) Complete all required AmeriCorps documentation including submitted bi-weekly Salesforce data trackers and Paylocity time sheets on time United Way AmeriCorps Public School Host Site Placements : Lynn Public Schools (Middle & High School) Salem Public Schools (Elementary, Middle, & High School) Gloucester Public Schools (Elementary, Middle, & High School) United Way AmeriCorps Nonprofit Host Site Placements : LEAP For Education Salem and Lynn, MA New American Center, Lynn, MA Gregg Neighborhood House, Lynn, MA RAW Art Works Ask in your interview for the most current list of non-profit host site partners. Required Qualifications: Must be a US Citizen or Permanent US Resident High School Diploma or GED or higher Over the age of 17 as of September 1st, 2024 Preferred Qualifications: Experience with and/or commitment to youth development Interest in public schools and their development Passion for working at a public school Ability to work independently and as part of a team Desire to work with diverse people, organizations, and communities Commitment to service Invested in serving in a local North Shore community Positive attitude, solutions-oriented, and adaptability National Service Requirements: Complete a minimum of 1,700 hours of documented service over the course of one year, as well as the full-term of service (September 2024 - July 2025) Attend all UW AmeriCorps team-wide training and learning sessions Complete all required AmeriCorps documentation and reporting United Way AmeriCorps Full-Time Fellow Benefits: Cost of Living Benefits $28,000 taxable living allowance paid in bi-weekly installments during the term of service ( Amount is adjusted if Fellow has a later start date than 9/6/2024) SNAP Benefit Eligibility Optional Childcare Benefits Education Benefits $7,395.00 taxable Segal Education Award upon completion of the full-time service term Education Loan Forbearance 25% Discount on Undergraduate and Graduate Classes in Partnership with Northeastern University Professional Development Benefits Justice, Equity, Diversity, and Inclusion Practices (JEDI) Youth Development including Proactive Behavior Management Support the academic needs of Multilingual Learners Social-Emotional Learning (SEL) Trauma-Informed Care Data Collection and Analysis Resume and Cover Letter Writing Health & Wellness Benefits Mental Health and Counseling Services Optional Cigna Health, Dental, and Vision Insurance Free YMCA Membership Additional Benefits Access to the United Way network of nonprofit partners during and after service Microsoft Office 1 Year Subscription United Way Clothing United Way AmeriCorps Fellow Timeline: Application Deadline: August 2nd, 2024 Applicants will be notified on a rolling basis as applications are reviewed by UW Program Staff Program Start and End Dates: September 3rd, 2024, to July 25th, 2025 Program Orientation Dates: September 3rd, 2024, to September 13th, 2024 United Way of Massachusetts Bay is committed to fostering a work environment characterized by dignity and respect. Our workforce is diverse and is reflective of our community. We wish to celebrate our diversity and create an environment in which everyone's skills and talents are best utilized to help us achieve our goals. Discrimination, of any kind, is not consistent with our mission and values, and will not be tolerated. United Way is committed to the inclusion of people with disabilities as members and provides reasonable accommodations for the application process, interviews, and service upon request Please Note: Position is available pending confirmation of Federal funding. Job Posted by ApplicantPro