Catering Event Sales Assistant

  • Grace Street Catering
  • Oakland, CA, USA
  • Sep 25, 2019
Full time Banquet Staff Sales and Marketing

Job Description

Join our friendly, hard-working team in a sunny historic building close to MacArthur BART. Grace Street Catering is a high-end, full-service caterer with three decades of experience in the Bay Area.

The Event Sales Assistant assists the sales team with all their endeavors as well as providing general office support with a variety of clerical activities and related tasks. This half-time position reports directly to the President of the Company. The primary duties for the Event Sales Assistant are listed below:

Sales/Event Production
Complete production sheets for events.
Type menus for submission to Kitchen and Bar management teams.
Assist Sales Team in ordering equipment rentals, including payment, adjustments, delivery & return.
Prepare documents for and attend summit meetings for large events.
Attend site visits and events as needed.
Create bar and buffet signage as required.
Pull platters for events as needed under the supervision of the sales team.
Generate floor plans.
Pull special event permits.
Communication with clients and collaborative vendors.
Assist with event billing.
Assist with event proposals.
Support sales team in overall event process which may include, but is not limited to tastings, site visits, summit meetings, design meetings, purchasing items, pick up and delivery of items, loading and unloading trucks, set up of dining room, set up onsite kitchen, and serving or light kitchen prep work.

Marketing and Communications
Create and maintain vendor and client lists for key communication from Sales Team.
Establish and maintain a photo storage system for Company that all staff can navigate easily.
Serve as project coordinator for seasonal activities on behalf of the Sales Team.
Assist Sales Team with administrative duties as needed.

Extensive knowledge of Google Docs.
Google Suite knowledge a plus.
Familiarity with database programs.
Experience with Caterease and Quickbooks preferred but not necessary.
Must be able to lift 40 lbs.
Must have a valid driver's license and a reliable form of transportation.
Catering, sales and event experience a plus but not required.
Must be willing to work weekend, holiday and evening hours when necessary.

This is a great opportunity for someone who is interested in learning more about a catering company or is interested in event planning. Ideal candidates will be self-motivated, reliable and customer service focused. It is the intention for this position to grow into a full time Junior Sales Associate role. There will be a review every three months to assess progress toward that goal, and determine any needed steps to encourage that success.

Start Date: ASAP, mutually agreed upon

Classification: Hourly, Non - Exempt Status

Salary: $18 per hour

Time Expectations: This is a half-time job (20 hours/week) with hours to be agreed upon by the President and the Sales Assistant on a bi-weekly basis. Weekend and Evening work will be required.

Benefits: Employer will pay $50 per month toward a cell phone bill as it is expected to be used for work as well as personal purposes.
As this is a part time position there is no Medical Insurance coverage, but you are welcome to use Employer's Kaiser coverage and have the deductible taken from your paycheck.
As this is a part time position there is no paid vacation or holidays.
Non-exempt employees accrue paid sick time as allowed by law. Unused sick days do not roll over into the next year.

Grace Street is a leading Catering, Floral and Event Design Company in the San Francisco Bay Area. We are passionate about providing elegant service and imaginative cuisine, and also in being a responsible member of our community.