AP Analyst

  • Inspire Brands Inc
  • Feb 05, 2024
Full time Other

Job Description

Responsible for leading system and process administration for the workflow process within Accounts Payable and between internal and external customers. Support the daily activities of the Accounts Payable Department.

RESPONSIBILITIES
  • Daily manage the Corporate Accounts Payable inbox by distributing invoices to the proper workflow channels for processing.
  • Ensure recording of invoices are in the proper accounting period by purchase order matching, manually entering and/or by template upload.
  • Ensure invoices have the proper signature in accordance with the Authorization Policy and Payment Processing matrix.
  • Review invoices to ensure the proper expense coding are accurate and complete.
  • Prepare test scripts for software updates, new integration procedures or process changes related to invoice entry for Oracle Cloud Fusion.
  • Create desk level procedures detailing the instructions on how to perform invoice processing task.
  • Assist in training other departments on Accounts Payable processes and procedures.
  • Store processed invoices in the designated location with the proper naming convention.
  • Review and research vendor statements for past due invoices.
  • Submit Supplier Set-Up forms for new vendors or vendor changes.
  • Assist with month end and quarterly reporting.
  • Maintain policy and procedures for Accounts Payable.
  • Assist with Accounts Payable Research.
  • Assist with other Accounting functions as needed.
EDUCATION AND EXPERIENCE QUALIFICATIONS
  • Four-year undergraduate degree required.
  • Business related degree preferred.
  • 5-7 years Accounts Payable experience in a high-volume environment with exposure to full cycle AP processes preferred.
  • High volume A/P experience.
REQUIRED KNOWLEDGE, SKILLS, OR ABILITIES
  • Strong computer skills including a high level of expertise in Microsoft Office suites, especially Excel.
  • Requires excellent interpersonal, verbal & written communication and organizational skills.
  • Ability to interpret and analyze data and make recommendations based on findings.
  • Must be detail oriented and have excellent skills in problem solving.
  • Excellent Customer Service skills communicating with multiple levels of internal and external customers.
  • Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions.
  • Ability to multi-task and shift priorities.

Inspire Brands is a multi-brand restaurant company whose portfolio includes more than 32,000 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC restaurants worldwide.

We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple-it's an experience. At Inspire, that's our purpose: to ignite and nourish flavorful experiences.