Employee Experience Coordinator

  • Circles
  • Jun 22, 2022
Full time Other

Job Description

Position Overview:

The role of the Employee Experience Coordinator is to offer white glove customer service while also displaying a professional and enthusiastic personality. You will assist our employees, visitors and clientele via face-to-face interaction, email, and phone, providing prompt, courteous and customer-oriented services. You will make recommendations and offer suggestions, as well as fulfill employee and visitor requests to satisfy their needs. This position requires exemplary hospitality skills, and knowledge of the local area.

On a typical day you will host a virtual morning workshop on meditation, meet with local partners to discuss an upcoming onsite open house, welcome visiting VIPs to the building for a conference, securing reservations for their offsite lunch at the new local sushi restaurant and wind down the day researching information for a client about local photography exhibits.

Employee Experience Coordinator Job Responsibilities:

Respond to all employees' requests following and adhering to Circles standards of service, accommodating requests from the ordinary to the extraordinary.

Maintain a working knowledge of building amenities and services.

Develop, lead and maintain in-person and virtual events.

Provide new and returning employees with tours of facilities.

Other Duties as assigned

Source and coordinate relationships with local vendors to promote additional onsite services for employees such as, dry cleaning, auto detailing and massage therapy.

Responsible for maintaining and updating local content and partners on the consumer website as well as owning weekly and monthly communications to employees about campus and local events.

Delight employees by completing research for members requesting personal services such as dining reservations and suggestions, flower orders, and gift baskets for special occasions, ticket inquiries, locating hard to find items, and product comparisons.

Responsible for building and maintaining relationships with internal and external clients in a timely and professional manner.

Be accountable for all requests and inquiries that are coming in.

Promote meaningful relationships and brand loyalty through engaged and informed conversation with members in person as well as via phone and email.

Manage and prioritize multiple tasks daily.

Consistently provide best in class customer service in a fast paced, structured environment.


The ideal candidate must possess the following attributes:

Strong verbal and written communication skills

Personable, highly engaging and empathetic

Knowledgeable, approachable and resourceful

Proactive, energetic and self-starter

Problem-solver, ability to prioritize, calm in pressure situations

Team player, collaborator and multi-tasker

Ability to meet/ exceed productivity and quality standards

Strong verbal and written English language skills

Excellent written and oral communication skills

Strong knowledge of your local community and events

Ability to adhere to schedule

Desire for continuous learning

Flexibility to adapt to changing tasks/priorities


High school diploma or GED required

2 + years of operating within a customer service environment providing services to the highest standard.

Must be able to manage and prioritize multiple tasks daily and have excellent written and oral communication skills.

Demonstrated emotional intelligence, humility, cultural competence, feedback skills, and the ability to sustain trusted relationships with a wide array of people across all levels and functions within the organization.

Must have reliable transportation

Concierge experience preferred

Demonstrates strong technology skills including MS Office, internet and social media savvy and ability to learn new applications. Knowledge of Salesforce, a plus.


Medical, dental, vision Insurance starting the first day of the month after hire

Long term and short term disability insurance pair for by Circles

401k with match

Life insurance paid for by Circles

Up to 15 days of PTO per year

Paid holidays

Access to discount programs

30 day paid sabbatical