Meeting and Events Planner- CVENT (Remote)

  • Randstad Technologies
  • New York, New York
  • May 09, 2022
Full time Other

Job Description

job summary:

The Meeting & Events Planner- Cvent functions as the primary client liaison and lead for assigned groups and events is to negotiate critical program components based on knowledge of client requirements from initial meeting and events sourcing request, through final bill reconciliation of the event. The SM proactively and strategically negotiates prices and contracts for maximum cost savings, and creates preliminary budgets as needed. Effectively manages revolving timelines based on open projects, and client deadlines. Must be a good communicator, with a solid business acumen, able to provide guidance on destinations and sourcing standard operating processes to executive assistants, but also comfortable communicating with C Suite level employees. Ability to follows standard operating procedures and compliance policies for all sourcing activities. Must have experience using Cvent.

location: New York, New York

job type: Contract

salary: $28 - 30 per hour

work hours: 8am to 5pm

education: Bachelors

responsibilities:

The Meeting & Events Planner functions as the primary client liaison and lead for assigned groups and events is to negotiate critical program components based on knowledge of client requirements from initial meeting and events sourcing request, through final bill reconciliation of the event. The SM proactively and strategically negotiates prices and contracts for maximum cost savings, and creates preliminary budgets as needed. Effectively manages revolving timelines based on open projects, and client deadlines. Must be a good communicator, with a strong business acumen, able to provide guidance on destinations and sourcing standard operating processes to executive assistants, but also comfortable communicating with C Suite level employees. Ability to follows standard operating procedures and compliance policies for all sourcing activities.



ESSENTIAL FUNCTIONS:




  • Consult directly with client (external and internal) on meeting RFP requirements
  • Create RFP in web application (Cvent). Research and select appropriate hotels/venues for RFP distribution.
  • Work with hotels/venues to clarify responses
  • Prepare client response comparison grid
  • Consult with client on hotel decision process
  • Negotiate final deal and contract with hotel
  • Track project budgets, on an on-going basis and report cost savings
  • Monthly billing to include full reconciliation of meeting cards and projects
  • Tracking and handling of acquiring commission payment and requests from hotel partners for all commissionable groups programs
  • Monthly reporting including but not limited to outstanding commissions, savings, etc. and quality control to maintain accuracy of data reports
  • Organization and record keeping of physical and electronic group program files
  • Actively expand knowledge of venues in support of program
  • Track process data points in web application
  • Close RFP within audit requirements
  • Partner with internal meeting planners
  • Actively participate in team conference calls


qualifications:


  • Experience level: Experienced
  • Minimum 5 years of experience
  • Education: Bachelors (required)


skills: Scheduling (3 years of experience is required)Cvent (5 years of experience is required)RFP distribution (3 years of experience is required)Project Coordinator (5 years of experience is required)Excel (4 years of experience is required)microsoft office (5 years of experience is required)Planning (4 years of experience is required)negotiation (4 years of experience is required)excellent communication skills (5 years of experience is required)SOPs (3 years of experience is required)problem solving (5 years of experience is required)Budget (4 years of experience is required)reporting (4 years of experience is required)documentation (5 years of experience is required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.

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