Night Audit Supervisor

  • Courtyard Boulder
  • Louisville, Colorado
  • Jun 07, 2021
Full time Front Desk and Night Auditors Office and Administrative Support

Job Description

Job Summary:
TheNight AuditSupervisor is responsible for assisting the operation of the Front Office in an attentive friendly efficient and courteous manner providing all guests with quality service prior to and throughout their stay while maximizing room revenue and occupancy. This role specifically supports the Front Office functions during the overnight hours.

Responsibilities:
QUALIFICATIONS:At least 3 years of progressive experience in a hotel or a related field; or a 2-year college degree and 2 or more years of related experience; or a 4-year college degree and at least 1 year of related experience.Supervisory experience preferred.Must be proficient in Windows operating systems Company approved spreadsheets and word processing.Must have a valid driver's license from the applicable state.Must be able to convey information and ideas clearly.Must be able to evaluate and select among alternative courses of action quickly and accurately.Must work well in stressful high pressure situations.Must maintain composure and objectivity under pressure.Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.Must be able to work with and understand financial information and data and basic arithmetic functions.RESPONSIBILITIES:Respond to all guest requests problems complaints and/or accidents presented at the Front Desk or through Reservations in an attentive courteous and efficient manner. Follow up to ensure guest satisfaction.Motivate coach counsel and discipline all Guest Services personnel according to Aimbridge Hospitality S.O.P.'s.Ensure compliance to brand and company training using the steps to effective training according to Aimbridge Hospitality standards.Prepare and conduct all Guest Services interviews and follow hiring procedures according to Aimbridge Hospitality S.O.P.'s.Conduct all 90 day and annual Guest Service employee performance appraisals according to S.O.P.'s.Develop employee morale and ensure training of Guest Services personnel.Maximize room revenue and occupancy by reviewing status daily. Analyze rate efficiency monitor credit report and maintain close observation of daily house count.Attend all required Rooms Merchandizing meetings with all appropriate reports and documentation necessary to establish select sell guidelines and implement appropriate restrictions.Supervise the Night Audit function and monitor the House Charge Worksheet and Flash Report for accuracy.Participate in required M.O.D. program as scheduled.Be responsible for developing a manager as assigned by the Corporate Office including sign-off on all competencies and assist in his/her placement.Ensure all end of the month report dates are met i.e. Central Reservations Market Segment AAdvantage Travel Agent check registers etc.Review Guest Services staff's worked hours for payroll compilation and submit to Accounting on a timely basis.Prepare employee Schedule according to business forecast payroll budget guidelines and productivity requirements. Present with Wage Progress Report to General Manager weekly.Ensure that no-show revenue is maximized through consistent and accurate billing.Maintain Aimbridge Hospitality S.O.P.'s regarding Purchase Orders vouchering of invoices and checkbook accounting.Ensure that Wage Progress Productivity and the Ten Day Forecast are completed on a timely basis according to Aimbridge Hospitality S.O.P.'s.Maintain a professional working relationship and promote open lines of communication with managers employees and other departments.Work closely with Accounting on follow-up items i.e. returned checks rejected credit cards employee discrepancies etc.Operate all aspects of the Front Office computer system including software maintenance report generation and analysis and simple programming.Monitor proper operation of the P.B.X. console and ensure that employees maintain Aimbridge Hospitality S.O.P.'s in its use.Monitor the process of taking reservations ensuring that Aimbridge Hospitality courtesy and up selling techniques are maintained.Greet and welcome all guests approaching the Front Desk in accordance with Aimbridge Hospitality S.O.P.'s.Ensure implementation of all Aimbridge Hospitality policies and house rules.Understand hospitality terms.Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.Coordinate all aspects of the ongoing implementation of the Aimbridge Hospitality philosophy of service.Ensure correct and accurate cash handling at the Front Desk.Attend monthly all-employee team meetings and any other functions required by management.Attend weekly staff meeting and provide training on a rotational basis using steps to effective training according to Aimbridge Hospitality standards.Obtain all necessary information when taking room reservations.Ensure logging and delivery of all messages packages and mail in a timely and professional manner.Be aware of all rates packages and promotions currently underway.Follow and enforce all Aimbridge Hospitality hotel credit policies.Process and handle guest laundry (property specific).Ensure that employees are at all times attentive friendly helpful and courteous to all guests managers and other employees.Maintain and monitor 'Lost and Found' procedures and policies according to Aimbridge Hospitality standards.Establish and maintain key control system.Ensure participation within departmet for monthly Aimbridge team meeting.Focus the Guest Services Department on their role in contributing to the guest service scores.Monitor all V.I.P.'s special guests and requests.Maintain required pars of all front office and stationary supplies.Review daily Front Office work and activity reports generated by Night Audit.Review Front Office log book and Guest Request log on a daily basis.Assist the General Manager and Engineering Department in implementing and maintaining emergency procedures.Be familiar with all corporate sponsored programs such as airline mileage Triple Upgrade or V.I.P. programs and the standards and procedures for each.Maintain an organized and comprehensive filing system with documentation of purchases vouchering schedules forecasts reports and tracking logs.Conduct meetings according to Aimbridge Hospitality standards as required by management.Other duties as required.

Property Details:
Located just off of the Boulder Turnpike and half a mile from Coal Creek Golf Course, Courtyard Boulder features an indoor pool area and new fitness facilities. Spacious rooms have nice views of surroundings.Rooms at Courtyard Boulder Louisville have a spacious sitting area surrounding the TV with cable channels. The floor-to-ceiling windows offer scenic views of the Boulder Valley and Rocky Mountains. Other amenities include large working desk, ironing facilities and free Wi-Fi.Guests can relax in a lounge chair next to the pool and hot tub. For workouts, the on-site gym comes with cardio equipment and free weights. The hotel also provides a newspaper service, laundry and dry cleaning services.The Bistro serves an breakfast every morning, and there is a 24-hour lobby market for drinks and snacks. Various restaurants are within 2 miles of the hotel.Couples in particular like the location they rated it9.2for a two-person trip.We speak your language!

Company Overview:
As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in 49 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.

Benefits:
After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:Medical, Dental, and Vision CoverageShort-Term and Long-Term Disability IncomeTerm Life and AD InsurancePaid Time Off Employee Assistance Program401k Retirement Plan