Assistant Director Of Finance

  • Dream Nashville
  • Nashville, Tennessee
  • Jun 05, 2021
Full time Other

Job Description

Position: Assistant Director of Finance Reports to: Director of Finance

JOB SUMMARY: Assist in supervising and directing financial activities of the hotel, safeguard assets, and preparing all financial reports in accordance with Generally Accepted Accounting Principles. The Assistant Director of Finance provides consistent leadership in the financial area of the property. This position is responsible for maintaining accurate and timely financial reporting, enforcing acceptable levels of internal control and ensuring compliance with all federal, state, and local regulations. This individual provides oversight, guidance and training to the accounting team while coordinating department deadlines and goals. This individual reports to the Director of Finance.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Reconcile all ledger account reconciliations to include: bank statements, assets, liabilities, and credit cards
  • Reconcile all Balance Sheet accounts with detailed support on a monthly basis; clear reconciling items on a monthly basis
  • Prepare monthly journal entries and coordinate the monthly closing process including all required journal entries, preparation of and analytical review of financial statements and explanation of variances to budget
  • Audit and approve all balance sheet and P&L general ledger detail
  • Ensure month end closing process is complete, timely and accurate, and the accounting software is closed each month end
  • Monitor records of inventory to control accuracy of supply distribution. Liaise with all operating departments
  • Oversee the finance department activities to ensure optimal accuracy, efficiency and performance of the department
  • Monitor hotel revenues, expenses and statistics and ensure accurate recording to the general ledger
  • Implement and/or adapt existing Standard Operating Procedures, and train and enforce SOPs in all operating departments
  • Maintain the Deposit and Cash Control worksheets ensuring that all deposits (cash, credit cards & city ledger) are processed and reconciled and all other bank debits and credits are recorded
  • Prepare and pay all city, county and state occupancy and sales and use taxes, meeting deadlines for reporting requirements
  • Assign duties to accounting team and review work for accuracy and conformance to policies and procedures
  • Supervise and ensure accuracy of the night audit and income audit reporting processes
  • Supervise the Accounts Receivable process including timely collections and cash flow
  • Supervise the Accounts Payable process ensuring invoices are entered accurately and timely and paid on a timely basis; all vendor tax forms and Certificates of Insurance are maintained current.
  • Supervise the General Cashier cash handling process ensuring cash handling controls and auditing of all cash banks are conducted
  • Coordinate internal and external audit processes
  • Monitor internal financial controls including purchasing, cash handling, disbursements, inventories, hotel assets, and payroll
  • Maintain daily interaction with Sales, Food & Beverage, Front Office and Reservations to ensure smooth flow of inter-department information
  • Assist Director of Finance in the budgeting and forecasting process
  • In absence of Director of Finance attend departmental meetings to keep appraised of operations and to provide outside input.
  • Completes other duties as assigned from time to time by the Director of Finance, General Manager or Ownership.
  • Personnel responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Maintain and safeguard all contracts, licenses, leases, and ensure compliance with their requirements.
  • Conduct self in a professional manner at all times to reflect the high standards of the company and encourage and train staff to do the same
  • Must be able to maintain good relationships with all departments in the hotel, management and ownership to promote effective internal control and financial advisory role
  • Must have the ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully
  • Must have good project management skills, able to develop project plans; coordinates projects; communicate changes and progress; ability to complete projects on time and budget; ability to manage project team activities
  • Must have the ability to communicate and the commitment to follow all policies and procedures
  • Must have thorough knowledge of all jobs in Accounting, Purchasing, Systems Management and Food and Beverage Control areas
  • Manage special projects, research, and tasks as assigned from time to time by Director of Finance, Management or Ownership
  • All other tasks and duties as assigned

JOB REQUIREMENTS:

  • Any combination of education and experience equivalent to a Bachelor's degree (B.A.) in a related field
  • Minimum 3 years of progressive management experience in Hotel or Hospitality Industry required
  • Strong accounting skills with a focus on reconciliation of general ledger accounts
  • Advanced working knowledge of Excel including financial modeling skills
  • Experience with Opera, InfoGenesis POS, and BirchStreet systems preferred
  • Experience preferred with preparation of Florida Sales and Use Tax, Miami Dade County Tourist Development Tax, and City of Miami Beach Resort Tax.
  • Strong organization skills, as well as the ability to work independently while managing multiple tasks
  • Ability to handle multiple priorities and meet deadlines
  • Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
  • Must have a flexible schedule to meet the needs of the business, operations, and financial reporting deadlines.