Marketing Administrative Assistant

  • Oliva International Foods
  • Miami, Florida
  • May 30, 2021
Full time Sales and Marketing

Job Description

Job Summary:

The Marketing Administrative Assistant facilitates the efficient operation of the Marketing department by performing a variety of clerical and administrative tasks. This person will help with the flow of information for the repackaging project.

Duties/Responsibilities:

  • Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Keep the team informed and on schedule.
  • Develops and maintains positive relationships with existing and potential clients.
  • Develops and distributes materials related to marketing.
  • Maintains a system for recording expenses.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems.
  • Ability to work independently.

Education and Experience:

  • Project management experience.
  • Executive-level scheduling & communication.
  • Two to three years of experience in an administrative role, promotional sales, customer service, or related field preferred.