Front Desk Supervisor

  • The Verb Hotel
  • Boston, Massachusetts
  • Feb 18, 2021
Full time Front Desk and Night Auditors Office and Administrative Support

Job Description

Position: Front Desk Supervisor
Vision: The Authentic Rock and Roll Experience
Mission: Our Band Produces a Uniquely Amplified Experience through Genuine, Fun and Caring Service that makes Our Guests Feel Like Rock Stars
JOB OVERVIEW: Assist Management in overseeing front desk producers to consistently perform and improve the Uniquely Amplified Service Experience for all our guests, associates and vendors to create exceptional memories that makes each feel like "Rock Stars "and wanting to return to the Verb.
WILDLY IMPORTANT GOAL:
1. Increase TripAdvisor and TravelClick scores by providing excellent service that inspires the guests to personally recognize your performance frequently.
2. Maximize Occupancy and profitability of the hotel.
3. Increase Associate Engagement Scores.

REPORTS TO: Front Desk Manager/ Operations Manager

ESSENTIAL JOB FUNCTIONS:
1. Assist Front Desk Manger and Operations Manager with managing front desk operations in keeping with SOPs. The focus is to improve quality and quantity of performance.
2. Function as Manager on duty to supervise the daily operations of the hotel, resolve any guest, associate issues and conduct complete property walkthroughs.
3. Orientation and training of new producers to include weekly one-on-one meetings to assist with professional developments.
4. Provide training and coach team to ensure the high level of customer service, stay on the top of guest's experience and resolve guest problem. Complete weekly service audits and guest room sound checks.
5. Respond to TripAdvisor and track excellent service score, motivate associate to get name recognition
6. Attend weekly leadership meeting to focus on hotel scoreboard and goals. Communicate weekly commitments and action plans to direct supervisor.
7. Coordinate and oversee breakfast operation which includes updating breakfast SOPs, monitoring inventory, purchasing breakfast items. Ensuring breakfast attendant are compliant with food regulation.
8. Monitor and record swimming pool readings and ensure that Covid-19 guidelines are followed.
9. Increasing guest satisfaction score by capturing guest preference for artists and genre and delivering prefer record at check-in.
10. Providing a uniquely amplified experience through fun and caring service by listening to understand and empathizing with guest needs.
11. The safety and security of our guests and associates is of utmost importance to our team. Every associate should adhere to hotel security and safety policies and procedures, particularly regarding, cleanliness, key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.
12. Receiving personal recognition on TripAdvisor and TravelClick guest surveys by following all 4 Levels of Service Excellence
13. One of the keys to a positive guest experience is positive interaction using the SERVICE model (Smile, Enthusiastic, Recognize, Voice, Inform, Care, Engagement). It is essential that you always remain poised, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every associate is a Samuels representative and Fenway ambassador, every working minute of every day.
14. Creating an exceptional first impression Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information to all guests and associates.
15. Promptly complete the registration process by inputting and retrieving information from the property management system, confirming all pertinent reservation information including but not limited to length of nights, room balances, number of travelers, contact information, amenities etc. Inform of any rules and or regulations relevant to their stay such as smoking areas, pool rules, room capacities etc. Promote the Verb marketing programs. Make appropriate selection of rooms based on guest needs and reservation details. Code electronic keys. Nonverbally confirm the room number and rate.
16. Promote the unique artifacts, building history and music celebrations to create an Authentic Rock and Roll Experience.
17. Accurately verify and swipe cards for authorization using electronic acceptance methods.
18. Handle cash make change, balance, and audit an assigned house bank. Accept and record vouchers, traveler's checks, and other forms of payment. Post charges to guest rooms and house accounts using the property management system. Cash Handling refer to the checklist, SOPs.
19. Answer the phone promptly, two rings or less. Return calls if message is left in two hours or less. Respond to email guest requests in 24 hours or less. Personal email 24 hours or less unless out of office message is on.
20. Go above and beyond guest expectations by responding promptly to all guest's special requests, needs, challenges, and concerns using LEARN model (Listen, Empathy, Apologize, React, Notify). Please check with your manager on empowerment guidelines.
21. Close out guest accounts at time of check out by verifying payment information. Provide guest with folio information and check out details. In the event of dissatisfaction resolve the issue by making empowered decisions and providing solutions.

(Additional Job Functions)

22. Assist Front Desk Manager and Operations Manager in conducting front desk producer performance evaluations with coaching and counseling.
23. Monitor Third Party sites, provide monthly reconciliation to ensure the accuracy of hotel revenue and balance inventory to promote sell-out.
24. Keep the Verb Record Library current and updated by purchasing, maintaining, and replacing record as needed. Required monthly inventory on record to inspect for lost, damage or mismatched record.
25. Increasing direct booking by promoting discounted and promotional rate at the time of guest departure and capture rebooking.
26. Availability and ability to run overnight shifts as required.
27. Assist Front Desk and Operations Manager in screening, interviewing producer candidates.
28. Familiarity of Front Desk Scoreboard (TripAdvisor and Travelclick) and follow through on Lead Measures to help achieve Front Desk goals.
29. Complete Pre-Arrival calls or notification to confirm room type, parking and music preferences. Review of COVID19 Protocols and current guidelines. Please make sure that credit has been established.
30. Assist guest with luggage to and from their room which may require lifting.
31. Promptly answer the telephone using a positive and clear voice. Respond to voicemails and emails in a timely manner using accurate and positive communication.
32. Communicate both verbally and in writing to provide clear accurate direction to other staff. Input messages into property management system. Retrieve messages and communicate the content to the guest. Retrieve and organize mail, small packages, and facsimiles for customers as requested.
33. Follow up on all guest requests to ensure timely completion, to include lost and found items, housekeeping requests, maintenance issues, special requests, etc.
34. Assist in setting up guest amenities, special packages or celebrating requests.
35. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for guests and other employees.
36. Maintain standards of cleanliness of work area and public space. Restock supplies as needed including lobby, restrooms, and pool area. Specifically the back office.
37. Comply with attendance rules and be available to work a full-time shift on a regular basis for various shifts (day, evening and weekend shifts based on hotel needs).
38. Perform any other job-related duties as assigned.


REQUIRED SKILLS AND ABILITIES:
High School Diploma or equivalent required. Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to "pitch-in" and help coworkers with their job duties and be a team player. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, empathy, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Basic mathematical skills and skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to access and accurately input information using a computer system. Ability to lift 50lbs, stand for an extended period of time, walk, bend, and continuously perform behind the front desk. Ability to observe and detect signs of emergency situations. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Ability to lead multiple associates and create synergy between multiple departments. Ability to develop, coach and counsel team members and promote continuous growth through development plans. Ability to make sound business decisions that result in a win-win outcome. Any related certification(s)(CPO, Food Handling Certificate, OSHA 10, CPR) is a plus.


PERFORMANCE STANDARDS

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