Associate Director, Community Kitchen and Pantry (Non Food Position)

  • Food Bank For New York City
  • New York, New York
  • Jan 13, 2021
Full time Other

Job Description

Title: Associate Director, Community Kitchen and PantryDepartment: Community Kitchen and Food PantryReports To: Director of Community Kitchen and Food PantryLocation: 252 West 116thSt. Harlem, NYFLSA Status: ExemptPrimary Purpose of the Job:The Food Bank For New York City is searching for a community experienced, outcomes-driven leader to bring professionalism, strong program and administrative skills to provide solutions to improving community food security in West Harlem well into the future. This proactive and dedicatedAssociate Director, Community Kitchen and Food Pantrywill be comfortable working in a fast paced environment, providing a high volume of nutritious meals to our community friends and family in Harlem.TheAssociate Director, Community Kitchen and Pantryprovides operational and administrative leadership in partnership with the Director at the Community Kitchen and Food Pantry. This position will manage daily program operations, develop program policy/procedure, conduct program assessment and evaluation, and manage fiscal administration. TheAssociate Director, Community Kitchen and Pantryworks closely with the Director in developing and advancing strategic goals.Essential Duties and Responsibilities:Daily Programmatic OperationsProvide administrative support and leadership to staff, and general support of client needs, ensuring that daily program operations are well-managed.Ensure that the programs are appropriately staffed, including volunteers and service-corp members.Provide effective task and process supervision to direct reportsDevelopment and enforcement of department policies and Standard Operating Procedures, utilizing principles of continuous improvement.Develop and maintain systems to track purchases, deliveries, and inventory management and control.Collaborate with Operations lead to ensure a safe, well-maintained facility.Supervision of all programmatic activities related to the Neighborhood Center for 60+, ensuring contract compliance and successful assessments.Assist with planning, implementing, managing and evaluating current programs, projects, special events and outreach.Oversee team performance by leading, mentoring, and training to build team cohesiveness,Administrative Reporting and StaffingManage salesforce and other systems for tracking, analysis, and reporting on units of service data; ensuring accuracy and timeliness.Collaborate and make recommendations for staff development/learning needs of direct reports.Provide managers with technical advice to enhance client relationship, tracking, and reporting capabilities.Maintain facility records including but not limited to DOH and FDNY inspectionsMaintain record of community partners, such as NYPD.Quality Assurance: Ensure that the program is well prepared for, and does well on audits (internal and external).Budgeting/FinanceFinance/Budgeting: Manage and update program budgets to ensure that the program is operating within budget parameters and able to meet targeted goals.Work closely with Director in the budgeting, forecasting, and planning process.Create systems to identify and track program successes and milestones to meet fundraising and performance targets.Manage the accurate and timely processing of invoices, reimbursement requests, petty cash, donations (cash and in-kind) and other related financial billing processes to optimize programmatic functionality.Qualifications:Bachelors degree required.Highly proficient in Microsoft Excel. Ability to create spreadsheets, run formulas, and synthesize data to show the impact of meals provided.High level of analytical, data interpretation, and problem-solving skillsPossess a proven track record in program management, with a solid understanding and dedication to addressing hunger and poverty issuesExperience working in a fast paced community environmentProven ability to lead by example by/developing and managing a high-performing teamAdaptable, well-organized, and an upbeat, positive leader who handles pressure wellStrong verbal and written communications skills with proficiency in Microsoft office toolsThree to five years of management experience, preferably in a nonprofit or social service organization.Knowledge of budget creation, budget allocation and monitoring the spending and spend down connected to fundingExcellent organizational skills and attention to detail with the ability to manage multiple projects in a robust work environment.Ability to work some nights and weekends.Exceptional verbal and written communication skills, as well as strong customer service skills.Bilingual Spanish/English preferred.Proficiency in all MS office applications required.